Faculty members, thesis supervisors, and administrative staff at department / program offices, school offices, and other central offices (including Office of Postgraduate Studies, Academic Registry, and Center for Education Innovation etc.) work together to ensure students are assessed continuously and receive feedback from the University from time to time during their course of study.
Students admitted to a full-time program are expected to study full-time for their programs, and are cautioned that outside work commitments may impede their academic performance.
During the Fall and Spring Terms, full-time RPg students are not allowed to engage in any full-time or part-time employment with the University or any other employer.
All recipients of PGS, including the Hong Kong PhD Fellowship Scheme (HKPFS) and the Asian Future Leaders Scholarship Program (AFLSP) awardees, may be required to engage in ancillary duties related to teaching and/or research, which supplement their formal degree program. However, they are limited to 36 effective hours per month on average, including both contact hours and preparation time. In the case of research-related duties, if the duties performed by an RPg are directly related to his/her own thesis research or project, the 36-hour limit should not apply. Learn more on the Terms and Conditions of PGS
Full-time RPg students who are not receiving PGS may take up no more than 10 hours per week on-campus part-time work, subject to the prior approval of the student’s supervisor, the departmental PG coordinator, the Associate Dean of the school, and the Office of Postgraduate Studies.
During Winter or Summer Term, with the prior approval of the supervisor, the departmental PG coordinator, the Associate Dean of the school, and the Office of Postgraduate Studies, RPg students may engage in full-time research assistantship (RA) work within the University. In such cases, the PGS will be temporarily suspended during the period of employment as research assistants. Students who wish to take up an RA appointment should seek the prior approval of the Office of Postgraduate Studies via their home department.
Full-time TPg students may engage in part-time employment for not more than 10 hours per week in regular term.
Grades with grade points assigned are the default grades for courses. Other grading scheme may only be used where this is approved for the course.
Grades range from A+ to F. The grades C- to D-, and E, are not used in postgraduate courses. A course with a grade lower than C shall not be credited toward a program although it will be reflected in the student’s record.
Only two courses (excluding audited courses) in a postgraduate program may be retaken, and each may be repeated only once. The new grade obtained at the second attempt will replace the previous grade in the calculation of the grade averages.
Course substitution or credit transfer may be granted if the student can provide evidence, such as a transcript and course syllabus, that a course is equivalent in content and level to another course taken elsewhere, for which a satisfactory grade has been obtained. The course taken previously should be equivalent to 4000-level or above.
Students may apply for a grade review of a course in which they were enrolled in the term just completed. They should first discuss the matter with the course instructor as soon as the course grades are released.
If the student’s concern remains unresolved, the student may submit a request for a grade review to the head of the course offering department in writing within two weeks from the day on which grades are released.
Requests for review of course grades should normally be resolved at the department level. Students who wish to appeal against the decision of the department must do so in writing to the Dean within two weeks of receiving the decision stating the grounds for the appeal. Upon receipt of the written appeal, the Dean will determine whether or not a further review of the grade should be granted and how the review will be conducted. The Dean’s decision is final.
The academic standing of all postgraduate students is reviewed at the end of each regular term and assessed by their departments.
In order for postgraduate students to attain good academic standing, they must, at the end of each term,
Students who fail to maintain good academic standing in a regular term will be issued a letter of warning by the department head.
Students who fail to maintain good academic standing in two consecutive regular terms will have their records reviewed by the department and may be required to take academic leave and have their study suspended. The academic leave will last from one to three regular terms during which students may apply for re-enrollment in their program of study at the end of their suspension. If this application for re-enrollment is approved, certain conditions may apply and the student must regain good academic standing in the regular term immediately following re-enrollment. Students will be dismissed from the University if the conditions are not met. If re-enrollment in the program is not granted by the expiry of the academic leave, the suspension will be converted to a dismissal from the University.
If students have any grievance about their program, their thesis work, their study or supervision arrangements, channels are readily available to help them settle their grievance and alleviate their concerns:
1st level: The PG Coordinator;
2nd level: The Department Head;
3rd level: The Associate Dean (PG) of the school;
4th level: The Office of Postgraduate Studies (Issue may be referred to the Committee on Postgraduate Studies or Senate for consideration if it involves existing academic policies)
In general, if the grievance is of a personal nature, the student may consider talking to a student counselor of the Counseling and Wellness Center of the Dean of Students’ Office for advice.