After Getting an Offer

Submitting Official Documents

You will need to confirm your admission offer before you can register as a student. Arrange original documents to be sent directly by the issuing authority as soon as possible and make sure that the documents are sent to the following address no later than the deadline stipulated in the offer letter/ Document Checklist. State your application number and program on the mailing cover:

Office of Postgraduate Studies
Room 6418 (Lift 25/26), Academic Building
The Hong Kong University of Science and Technology
Clear Water Bay, Kowloon
Hong Kong

Application Number: 6XXXXXXXXXX
Program: PhD in XXXX


  • Find out in advance when and how to obtain official documents. Some institutions may not offer such services during school holidays.

  • Check the most up-to-date document receipt status at the document checklist in the Online Admission System. Take note of remarks provided by the Postgraduate Outreach and Admissions Team (PGOA).
  • If the status is not updated, please double check the delivery status with the issuing authority or courier service provider. Ensure that the documents have been sent to the right mailing address as shown above.
  • If you have difficulty in meeting the stipulated deadline, please contact the PGSO for help.

Documents Required for Qualification Verification

You will need to send official copies of the following documents:

  • Documents substantiating qualifications you have already obtained; and
  • Proof that conditions for admission, if any, have been met.

Please note that all documents submitted will NOT be returned.

1. Academic Credentials

  • Official final transcripts and Degree Certificates/Diplomas of ALL qualifications mentioned in the applications should be submitted for verification.
  • Documents not in English must be accompanied by officially certified English translations. The translator should sign and stamp on the translation and certify that the document is a true translation of the original which should be attached for reference.
  • Except for fresh graduates who may not be able to do so in time, graduates from Mainland China universities are strongly recommended to obtain verification reports (in English) issued by the China Academic Degrees and Graduate Education Information (中國學位與研究生教育信息網) for their degrees and transcripts.
* Graduates in countries taking part in the Bologna Process have the right to receive the Diploma Supplement automatically.

2. Score Reports of IELTS (Academic Module), TOEFL, GMAT or GRE

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