Submitting Official Documents

You will need to confirm your admission offer before you can register as a student. Arrange for original documents to be sent directly by the issuing authority as soon as possible and make sure that the documents are sent to the following address no later than the deadline stipulated in the offer letter:

Office of Postgraduate Studies
Room 6418 (Lift 25/26)
The Hong Kong University of Science and Technology
Clear Water Bay, Kowloon
Hong Kong

Tips:

Find out in advance when and how to obtain official documents. Some institutions may not offer such services during school holidays.
Check the most up-to-date document receipt status at the document checklist in the Online Admission System. Take note of remarks provided by the Postgraduate Outreach and Admissions Team (PGOA).
If the status is not updated, please double check the delivery status with the issuing authority or courier service provider. Ensure that the documents have been sent to the right mailing address as shown above.
If you have difficulty in meeting the stipulated deadline, please contact the PGSO for help.

Documents Required for Qualification Verification

You will need to send official copies of the following documents:

Documents substantiating qualifications you have already obtained; and
Proof that conditions for admission, if any, have been met.

Please note that all documents submitted will NOT be returned.

1. Academic Credentials

Official final transcripts and Degree Certificates/Diplomas of ALL qualifications mentioned in the applications should be submitted for verification.
Documents not in English must be accompanied by officially certified English translations. The translator should sign and stamp on the translation and certify that the document is a true translation of the original which should be attached for reference.
Except for fresh graduates who may not be able to do so in time, graduates from Mainland China universities are strongly recommended to obtain verification reports (in English) issued by the China Academic Degrees and Graduate Education Information (中國學位與研究生教育信息網) for their degrees and transcripts.

Degree Certificates/ Diplomas, Diploma Supplements for participating countries*

Send officially certified true copies for verification, i.e. copies officially imprinted, signed, and certified by the issuing authority concerned, or documents that have been duly declared as true copies before a notary public (e.g. a Commissioner of Oaths at any local District Office in Hong Kong).
Do not send us originals which are difficult or impossible to replace.
For degrees awarded by Mainland China universities, both Degree Certificate (學位證書) and Graduation Certificate (畢業證書) are required.
Final year students whose awards are confirmed but will be formally conferred after program commencement are required to submit a letter of graduation certification issued by a Central Unit (e.g. Registry) of the institution (preferably with date of conferment and award classification).

* Graduates in countries taking part in the Bologna Process have the right to receive the Diploma Supplement automatically.

Official Final Transcripts

Should be sent directly by the issuing authority. You may wish to make use of this transcript request form to send a request to your home institution.
Only if the issuing authority does not provide direct delivery service, the transcript in an envelope sealed by the institution is acceptable. The envelope should be stamped on the sealed flap and must not be reopened once it has been sealed and stamped until it is received by the PGOA.
Must be accompanied by an explanation of the grading system used therein.
HKUST students should, after they have completed their studies, authorize the release of their HKUST final transcripts by sending the transcript request form to the Examinations and Graduation Section, ARO.

2. Score Reports of IELTS (Academic Module), TOEFL, GMAT or GRE

Official Score Report

Must be sent directly by the issuing authority. Please click here for University Codes.
As issuing authorities will not send reports for expired scores, it is important to arrange for official reports to be sent to HKUST well before the test score expires, even if an offer of admission has not been made.

After Getting an Offer

Submitting Official Documents

Tips:

Documents Required for Qualification Verification

1. Academic Credentials

2. Score Reports of IELTS (Academic Module), TOEFL, GMAT or GRE

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