After Getting an Offer

Submitting Official Documents

Before registering as a student, you will need to submit official documents to confirm your admission offer. Arrange original academic credentials and/or score reports of public examinations to be sent directly by the issuing authority as soon as possible.

Your documents should reach us by the deadline stipulated in the offer letter/ document checklist. Whenever possible, we prefer official electronic transcripts and score reports sent directly by the issuing authorities. Please request your home institution to share electronic transcripts to:

For documents in hard copies, please send to the following address with a mailing cover stating your application number and program:

Office of Postgraduate Studies
Room 6418 (Lifts 25/26), Academic Building
The Hong Kong University of Science and Technology
Clear Water Bay, Kowloon
Hong Kong

Application Number: 6XXXXXXXXXX
Program: PhD in XXXX
Tips
  • Find out in advance when and how to obtain official documents. Some institutions may not offer such services during school holidays.
  • Check the most up-to-date document receipt status at the document checklist in the Online Admission System. Take note of remarks by the Office of Postgraduate Studies (PGSO).
  • If the status is not updated 7 working days after a document should have been received, please double check with the issuing authority or courier service provider. Ensure that the documents have been sent to the right mailing address.
  • If you have difficulty in meeting the stipulated deadline, please contact us.

Documents Required for Qualification Verification

In general, you will need to send official copies of the following documents:

  • Documents substantiating qualifications you have already obtained; and
  • Proof that conditions for admission, if any, have been met.

Refer to the document checklist in the Online Admission System for the exact materials you have to submit. Documents required are specific to your offer.

Please note that all documents submitted will NOT be returned. Do NOT send us originals which are difficult or impossible to replace.

Select your role and find out more on the document requirement:

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